About the Room Scheduling System

The purpose of this system is to optimize classroom utilization; provide a single point of entry for scheduling classrooms and other learning spaces; benefit units administering locally-scheduled rooms and facilities, and provide data analytics and master planning tools.

The following definitions are included for scheduling purposes:

Classrooms include lecture halls, class labs, computer labs, technology rooms, and other learning spaces.

Academic scheduling refers to classrooms scheduled by academic units and the Office of the Registrar whereby academic classes have scheduling priority.

Event scheduling refers to space that is scheduled by various on- and off-campus units and is primarily used for non-academic events such as meetings, conferences, workshops, camps, banquets and other events.

CollegeNET’s Series25 academic scheduling solution is comprised of three integrated systems: S25, 25Live, and X25. The systems S25 and 25Live:

  • utilize a proven algorithm to optimize space;
  • evaluate inventory of rooms and schedule of courses to determine the optimal matching, according to the room features, location, and other attributes;
  • may reveal more space on campus than previously known;
  • completely automate final exam scheduling; and
  • offer event scheduling, event publishing, resources management, and e-commerce capabilities.

In addition, the X25 (space and scheduling analysis) master planning functionality:

  • provides much needed data for supporting space management decisions and developing sound scheduling policy;
  • provides modeling to determine when additional classrooms are required and to understand the implications of taking a building offline or reducing the building’s hours of availability;
  • includes data analytics and dashboard reporting capabilities;
  • provides point-in-time benchmarking to assist with identifying future trends;
  • improves utilization by scheduling classes in accordance with MSU’s standard meeting patterns;
  • addresses course demand versus faculty and student availability; and
  • strikes a better balance between departmental ownership and central scheduling.